The quality of your board’s meetings depends on the amount of work that members complete prior to each meeting. Meetings held online can be more productive and efficient when participants prepare. A well-prepared team is more likely to stick to the agenda, and make sure they don’t get distracted by an unrelated tangent.
It’s important to communicate clearly to board members who are located far away how they should be participating in meetings. For instance, it’s important to remind them to silence themselves and only speak when they’re called upon. This https://protectednetwork.org/what-virtual-data-room-information-do-you-need-to-improve-your-business/ will stop people from talking over each other or leaving a meeting not feeling heard. Before beginning a meeting the convenor should inquire of participants to identify any technological issues they require assistance with.
Include the rules of virtual meetings in the board member orientation material so that everyone knows what to expect before, during and after the meeting. It’s essential, for example, to send out the agenda in advance and then to follow up with the attendees in the morning or day prior to to confirm the agenda details. You can also provide the Zoom or meeting link to the participants and remind them of any other preferences you may have (such as soliciting them to tune in to the meeting from a quiet area to minimize distractions). It is recommended to include a placeholder to an executive session to every item on the agenda and include it at the start of the meeting to avoid confusion.
