Board meetings are fun but also exhausting and tiring all at one time. They’re also a great opportunity to build relationships and establish connections that will benefit your career as well as your company in the long term.
Make a detailed agenda ahead of time to keep board members focused and engaged. Prioritize the items based on their importance. Include brief descriptions of each item, allowing board members to arrive at the meeting prepared and ready to discuss. Set time limits for each item to avoid lengthy discussions, and to ensure that crucial decisions are taken quickly.
During the first agenda item, present an update on how the company has performed since the last board meeting. Highlight accomplishments and milestones as well as areas for improvement like missed sales targets or a rise in expenses. This can help set the tone for productive and results-focused discussions.
The second item on the agenda is usually an overview of the company’s strategic plan and key performance indicators (KPIs) for each of those strategies. This covers the strategies’ goals, what is required to achieve each goal and a timeline for action. This will provide the board with a picture of how the business is progressing and the likelihood that it will reach its goals.
To ensure a productive discussion, make sure you schedule your most important agenda items prior to the meeting when board members are at their most efficient and capable of making sound decisions. Likewise, schedule your less important agenda items towards the end of the meeting so that they aren’t pushed aside and forgotten.
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